- Micro Events
- Mid-Size Events
- Small Events
- Large Events
- Event Budget
- Event objective
- Picking the Right Venue
- Marketing The Events
- Engagement of the Attendees
Events held in the commercial sector are generally to launch a product, bring the workers together to communicate the company strategy, motivate or train the staff or sway the external perception of the people with respects to the brand. It can either be done in a casual setting or a formal one. Similar events include exhibitions, conferences, forums, private feasts, Christmas parties or charity fundraisers . Planning such an event is no easy task and can take up months of pre-planning.
So we are ready to help you, our websites Conferencevenue which provide venues and the booking process is …
· Search for venues by city, state, country or directly by entering Venue Name in the search field. Select the desired result from the Search suggestions.
· Use the Options on the right to filter down the search results according to your requirement and click the desired venue name.
· On Venue page the Key Highlights, General Info, Access to Venue, Room and Hall Details, related to that Venue can be viewed.
· After finalizing the venue, click ‘Request Quote’ button on the page.
· Fill the following details regarding your requirements: General Details, Event Requirements, Accommodation Requirements and click ‘Submit’ button.
· We promise you to provide our best services and then you will always think about CONFERENCE VENUE as and when you decide to book venue for your future events!
Types of Commercial Event
the stylish way to assess an event is to classify it on the base of the size of said event.
1. Micro Event
These events are held in a smaller banquet hall / lawn and have around 10 to 50 attendees. The planning for this kind of event is comparatively simpler. Contact us at conferencevenue.in.
2. Small Event
The number of attendees falls Between 100 to 150.
Bigger hall with better facilities and 3* upwards hotels / resorts are able to hold such events.
3. Mid-Size Event
Around 150 to 250 participants would qualify for a mid sized event. The logistics for these events is more required for example air / rail transportation , local transport meals, coordinators , printers , AV system, local sight seeing tours etc.
4. Large Scale Event
250 participants and above would be treated as large scale event. Apart from the services mentioned in the mid sized event one requires technology partners, translators , event planners, coaches , media assistance to promote the event, registration modules, VIP presence, menu selections, quality hotels and very important break away rooms etc. for a successful event to be held which lasts for few days generally.
5. Event Budget
Budgetary planning is very important before finalization of the event as events are planned one to two years in advance. Minutest to the minutest cost should be accounted for. It is very critical to involve a event planner who understands the nitty gritty of the costing and nuances of the trade and where to reduce cost. His expertise is very critical for the success of an event.
In such big events its better to keep a minimum 20% additional buffer for unexpected expenses and last minute changes to the event. Its also advisable to pay the event planner a service charge for handling the event
6. Event Objective
Definitely the objective of the event has to be clearly defined within the organization and to its attendees and to the speakers and accordingly the topics have to be chosen for discussion and also the companies accordingly will display their products at the booth.
7. Picking the Venue
The accessability, availability, type of event and the budget will determine the venue one chooses from.
From the website the client can ask for a quote from 5 different hotels / resorts at the same time and also the website is so detailed in all respects that its easier for the event planner / corporate / individual to plans its event by navigating the website www.conferencevenue.in
8. Marketing the Event
Its important to customize your event along with venue location. On regular basis send in teaser emails, use all forms of social media platforms, make a devoted website and make use of a mobile event app. Design other forms of promotion and pamphlets for attendees to remember the dates and eagerness to attend the event. The conference venue and the sight seeing places along with shopping possibilities if selected appropriately also adds to the guests choice of attending the event.
9. Engagement of the Attendees
The most effective way to insure engagement is to either have meaningful sessions along with topic related speakers who have a hold on the subject helps the attendee to attend the event.
The attendees are split into small groups of different topics at the same time to make the event more successful.